AAA Records
Management & Document StorageAAA Storage
Apartments provides a full range of Records Management, Media
Storage
and Destruction Services in Tasmania. Our procedures are
world standard, our
security is probably the best in Tasmania and our location next to the CBD means your files
can be accessed in as little as 15 minutes.
AAA Storage Apartments facilities are the most
modern in Tasmania with 8 levels of security.
We employ software and bar coding tracking systems of world industry
standards.
AAA Document Storage and Record Management's
objective is to provide the best
standard of document storage, security and retrieval services in
Tasmania and on
par with the best on the mainland.
The following information provides an overview
of how easy it is to avail yourself of our services.
Please take the time to navigate our site to find out more about how
we can help your
business, and if you require more information, please don't hesitate
to contact us.
Archive
Document Storage
Preparing and getting your files to AAA
Records Management Facilities cannot get any easier.
| 1. |
|
Contact AAA Records
Management for quote. |
| 2. |
|
We will make an
appointment, attend your premises, inspect the volume and
format of your archive records, explain our services and provide
you with a written quote. |
| 3. |
|
Depending on whether
your files are boxed and ready for archiving or you are
introducing an archival system; AAA Records Management will
deliver any boxes, records forms, labels etc. that you may need. |
| 4. |
|
Once you have
collated & boxed archive records, including box identification
(numbering/lettering), listing box contents and destroy-by date
etc., you are ready to transfer your files to our AAA Records
Management facility. |
| 5. |
|
Simply contact us
for pickup and transfer. (Our 1st pickup is free). |
Records
Management
We feel having some idea how we store and care
for your files, is important. Again, at the surface level, this is a
relatively simple process.
| 1. |
|
|
Your boxed archive records are stored at AAA Records
Management, either:- |
| |
a. |
In high-bay
pallet racking (inactive but “may-be-required” records, with
each archive box bar-coded for tracking purposes); or |
| |
b. |
Shrink-wrapped
onto pallets (long-term or “vault” records, the contents of
which are listed on the sides of each pallet) |
|
| 2. |
|
Records kept in our
high-bay pallet racking can be accessed and picked up by you in
an emergency situation within 15 minutes of a request. Or they
can be picked up or delivered to you at a more pedestrian pace
within a few hours of a request. |
| 3. |
|
Records
shrink-wrapped or “vault” records can be retrieved within
24hours of a request. |
Management
Services
The advantages of using a records management
service and in particular AAA Records Management Service are two
fold:
| 1. |
|
You
free up space within your work environment and |
| 2. |
|
Your
records are safe and accessible so as to not impede your work
flow patterns. Our Management Services ensure your records are
retrieved when you require them. |
Again our process has been designed to save
you time and effort.
| 1. |
|
You or a staff
member identify retrieval of a record is required. |
| 2. |
|
You then decide on
the level of retrieval urgency. |
| 3. |
|
A request for
retrieval of a specific archive record (box or file) is made, in
writing either by email or fax. (If required we can provide you
with a request message template) |
| 4. |
|
Depending on the
retrieval urgency, AAA Records Management retrieves the archived
record from storage and has the record ready for pickup or for
scheduled delivery. |
Retrieval /Delivery Service Times
|
Urgency |
Service |
Request Time |
Available /Delivery Time |
| Fastest |
Customer Pickup |
Between
7.00am -7.00pm |
15
Minutes at Facility |
| Fast |
Urgent |
Between
7.00am -7.00pm |
1 Hr
|
| Normal |
Regular |
Before
midday |
2.00-3.00pm Same-day |
| Normal |
Regular |
After
midday |
10.00
-11.00am Next-day |
Internal
Document Management System
The archiving of your records and their
retrieval and delivery to you has been carefully simplified to
minimize work loads and stress to you and your staff. We have
achieved this by constructing a high-bay pallet storage system to
world’s best standard for document storage. We have also
complemented the physical storage facilities with world leading
computer software developed by O’Neil Software an
international company that has specialized in providing cutting-edge
document storage software for over 20years.
Therefore by the use of computers, barcode
readers etc, the whole process is controlled to ensure total privacy
of your files, exact identification of all files, minimal retrieval
times and a clear computer and hard-copy audit trail exists to
ensure the right file is either archived correctly or retrieved,
picked up or delivered on time.
